2023-2024 Academic Year Graduate departure procedure

Chaoyang University of Technology

Important notice on 2023-2024 Academic Year Graduate departure procedure

Dates of this year’s commencement and attending Colleges are as follows:

Date

Attending departments

Collect diploma

Seal the diploma

2024.6.8

(Sat.)

Main venue (All PhD students

Representatives of the master class

Awarded Representative of University Department)

College of Management

College of Humanities and Social Sciences and Social Sciences

Please go to the office of each department to collect the degree certificate after completing all the check-outs on the day of the graduation ceremony of your college

10:00-17:30

2024.6.9

(Sun.)

College of Science and Engineering Engineering

College of Design

College of Informatics

College of Aviation

1.Complete steps of departure

2.Collect the Diploma

3.Apply for documents

From 2024.5.21 on,

check the departure steps on

[Student information system] and complete the controlled items.

Collect diploma and provide Student card at department office

Seal the diploma photocopies

Apply for English Diploma

Apply for alumnus card

Time for processing departure by graduates:

From (Tues.) May 21, 2024 on, check and complete the controlled steps on [Student information system]\[ New Students and Graduates]\[ School procedures].

Collect diploma:

Collect diploma	Those who have attained the graduation qualification (not counting lower-grade courses) and attend a graduation class	After the commencement		Collect at the department office and take your [Student card or Personal documents]. Time to collect not later than September 27(Fri.). Those who are taking lower-grade courses and whose results are yet to be released should come to the department on July 17th (Wed.) to collect their complete Transcripts. Anyone acting on behalf should produce [Authorization letter and student card] to collect. Download Authorization letter on Office of Academic Affairs’ webpage.		Department offices
	Passed the certification threshold with no courses left	From (Tues.) June 25 on
	Those who have attained the graduation qualification subject to the completion of the course	From (Wed.) July 17 on
	Study of summer courses (inter-instit ute)	Phase	Schedule of results to arrive at Office of Academic Affairs		Collection dates	Place
		4	July 9(Tues.)–July 22(Mon.)		From (Thur.) July 25	Department offices
		5	July 23(Tues.)–Aug. 12(Mon.)		From (Thur.) Aug. 15
		6	Aug. 13(Tues.)–Aug. 26(Mon.)		From (Thur.) Aug. 29
	Digital degree certificate collection process	After receiving the paper degree certificate.The school is expected to issue the digital degree certificate application form by email to s109xxxxx@o365.cyut.edu.tw in early August, please be sure to pay attention to the email and download and keep the [Digital Degree Certificate] by yourself.				Admissions Section, Office of Academic Affairs
	To collect on Sept. 30(Mon.) on Day Division students─Admissions Section of the Office of Academic Affairs (2nd Floor, Administration Building; ext. 4012-4018)					Admissions Section, Office of Academic Affairs

(Note 1) Working during the summer vacation: from July 2 to September 6, 2024, Mon. to Thur., 9 a.m. to 3:30 p.m.

If you are unable to graduate successfully before the start of the semester, please select courses online within the time specified by the academic team and complete the extension registration process before September 24 (Tues.).

(Note 2) The certificate graduation threshold must be passed before the start of the semester in September 2024 and the certification must be completed before September 13, 2024 to be considered passed. Those who fail to pass must continue to register for extension students in the first semester of the academic year. After the end of the semester

( That is, you will not be able to receive your degree certificate until February 2025).

1.Department Certificate: For graduation requirements, the original department certificate and certificate must be sent to the department office for certification.

2.Foreign Language Certificate: Students enrolled before the 2018 academic year (excluding Department of Applied English) must log in to the student information system for foreign language certificate and fill in the language center online form to complete the certification before they are approved.

Major steps of departure:

Step	Process	Active unit (Tel. ext.)
“Confirm basic information” and “Respond the Departure questionnaire”	Complete the below processes at any time not later than July 31, 2024 (Wed.): Check your basic information on [Student information system]\ [Office of Student Affairs]\[confirm graduate basic information], and then respond the “Graduate Departure questionnaire”.	Office of Alumni Service and Career Development (5064)
Return the gown and cap	Rental gowns and caps must be returned on the day of Graduation Commencement (6.8-6.9) at T1-2F, Teaching Building. Also, the compensation shall be made at the above-mentioned locations if there is any loss or damage.	graduate association (1269) Extracurricular Activity Section (5025)
Upload electronic theses (For graduate students only)	Upload your electronic theses at Chaoyang’s electronic theses and dissertations system (https://cloud.ncl.edu.tw/cyut/); the library will notify the review results by e-mail within 3 working days. When you receive the e-mail with the approval of review, please submit the thesis authorization letter signed by yourself (2 pieces in total, one for the National Library and one for the school), deliver them at the circulation desk on the 2nd Floor of the Library.	Acquisition and Cataloging Section, Office of Poding Memorial Library and Information Services Upload theses (3173)
Submit Thesis	Also provide 2 copies of your theses on paper without the University’s crest watermark to the Admissions Section.	Admissions Section, Office of Academic Affairs 4012-4018

Other application forms regarding departure and important notice:

Item	Process		Active unit (ext.)
Sealing the photocopies of diploma in Chinese	Stamp “True to original”	Make the photocopies by yourself, then go to Admissions Section/Teaching and Learning Section of the Office of Academic Affairs with the original copy for affixing this stamp.	Admissions Section, Office of Academic Affairs 4012-4018 Documentation and Meeting Affairs Section of the Office of Secretariat 3733
	Affix the University seal (NT$10/copy)	Make the photocopies by yourself  Select “Seal the diploma photocopy” on the “Automated cashier” _(Note)  Apply for sealing at the Admissions Section / Teaching and Learning Section of the Office of Academic Affairs with the original copy, photocopies and payment receipt  Affix the University seal at the Documentation and Meeting Affairs Section of the Office of Secretariat on 1st Floor, Administration Bldg.
Apply for diploma in English	Documents required: application form, photocopy of passport and I.D. card, fee of NT$100. Time to collect:Diploma in English will be issued together with diploma in Chinese, if applied for in advance.		Admissions Section, Office of Academic Affairs 4012-4018
Apply for transcript in Chinese	1 copy accompanies the diploma. For additional copies, apply for and collect with the “Automated cashier” _(Note) by selecting “Transcript” (NT$10 per copy).
E-mail account	1.In response to both Microsoft and Google limiting the resources of the education version policy, Office 365 and Google cloud resources after graduation will be retained for 1 year and then deleted, please download the backup during the period 2.During the retention period after graduation use a personal account s10xxxxxx@o365.cyut.edu.tw Sign in at https://www.office.com . use a personal account s10xxxxxx@gm.cyut.edu.tw Sign in at https://mail.google.com . Please refer to the website of the Office of Poding Memorial Library and Information Services ->Office365 for related usage instructions		Information Application Section, Office of Poding Memorial Library and Information Services 3092
Graduates apply for “Alumnus card”	After graduation, you will be able to enter the school library with the certificate to enjoy book borrowing services and promotion and education department course discounts, and membership gifts will be given to you when you join the membership. You can go to the Office of Alumni Service and Career Development → Alumni Services of the Alumni Services Section → Join the General Alumni Association link form to check the membership instructions, and fill out the membership application online, or go to the Alumni Service Section. Required. Location: A-409, 4th Floor Administration Building.		Alumni Service Section 5504

(Note): Feel free to use the Full Function Transcript Printing and Payment Service System located at the service counter in 1F Admin Building, Management Building and the dormitory building, Information Station in the 2F Admin Building, and lobby of Teaching Building.

Graduatedepartureprocedure112.pdf

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