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Important notice on 2024-2025 Academic Year Graduate departure procedure

Chaoyang University of Technology

Important notice on 2024-2025 Academic Year Graduate departure procedure

Dates of this year’s commencement and attending Colleges are as follows:

Date

Attending departments

Collect diploma

Seal the diploma

2025.6.7

(Sat.)

Main venue (All PhD students

Representatives of the master class

Awarded Representative of University Department)

College of Design

College of Humanities and Social Sciences and Social Sciences College of InformaticsCollege of Aviation

Please go to the office of each department to collect the degree certificate after completing all the check-outs on the day of the graduation ceremony of your college

10:00-17:00

or

Weekday working hours

2025.6.8

(Sun.)

College of Management

College of Science and Engineering Engineering

1.Complete steps of          departure

2.Collect the Diploma

3.Apply for   documents

From 2025.5.14 on, check the departure steps on [Student information system] and complete the controlled items.

Collect diploma and provide Student card at department office

Seal the diploma photocopies Apply for English Diploma Apply for alumnus card

 

 

  1. Time for processing departure by graduates:

From (Wed.) May 14, 2025 on, check and complete the controlled steps on [Student information system]\[ New Students and Graduates]\[ School procedures].

  1. Collect diploma:

Collect diploma

Those who have attained the graduation qualification (not counting lower-grade courses) and attend a graduation class

After the commencement

  1. Collect at the department office and take your [Student card or Personal documents]. Time to collect not later than September 26(Fri.).
  2. Those who are taking lower-grade courses and whose results are yet to be released, please go to the Information station from June 30 (Mon.) to print a complete set of complete Transcripts for free.
  3. Anyone acting on behalf should produce [Authorization letter and student card] to collect. Download Authorization letter on Office of Academic Affairs’ webpage.

Department offices

Passed the certification threshold with no courses left

From (Thur.) June 19 on

Those who have attained the graduation qualification subject to the completion

of the course

From (Thur.) July   3 on

Study of summer courses

(inter-instit ute)

Phase

Schedule of results to arrive

at Office of Academic Affairs

Collection dates

Place

4

June 27(Fri.)July 14(Mon.)

From (Thur.) July 17

Department offices

5

July 15(Tues.)Aug. 4(Mon.)

From (Thur.) Aug. 7

6

Aug. 5(Tues.)Aug. 18(Mon.)

From (Thur.) Aug. 21

7

Aug. 19(Tues.)Sept. 1(Mon.)

From (Thur.) Sept. 4

Digital degree certificate collection process

After receiving the paper degree certificate.The school is expected to issue the digital degree certificate application form by email to s110xxxxx@o365.cyut.edu.tw in early August, please be sure to pay attention to the email and download and keep the [Digital Degree Certificate] by yourself.

Admissions Section, Office of Academic Affairs

To collect on Sept. 30(Mon.) on

Day Division studentsAdmissions Section of the Office of Academic Affairs (2nd Floor, Administration Building; ext. 4013-4019)

Admissions Section, Office of Academic Affairs

               

(Note 1) Working during the summer vacation: from June 27 to September 5, 2025, Mon. to Thur., 9 a.m. to 3:30 p.m.

If you are unable to graduate successfully before the start of the semester, please select courses online within the time specified by the academic team and complete the extension registration process before September 22 (Mon.).

(Note 2) The certificate graduation threshold must be passed before the start of the semester in September 2025 and the certification must be completed before September 12, 2025 to be considered passed. Those who fail to pass must continue to register for extension students in the first semester of the academic year. After the end of the semester

 ( That is, you will not be able to receive your degree certificate until February 2026).

1.Department Certificate: For graduation requirements, the original department certificate and certificate must be sent to the department office for certification.

2.Foreign Language Certificate: Students enrolled before the 2018 academic year (excluding Department of Applied English) must log in to the student information system for foreign language certificate and fill in the language center online form to complete the certification before they are approved.

Page 1/2    (turn to back)

  1. Major steps of departure:

Step

Process

Active unit (Tel. ext.)

“Confirm basic information” and “Respond the Departure

questionnaire”

Complete the below processes at any time not later than July 31, 2025 (Thur.):

Check your basic information on [Student information system]\

[Office of Student Affairs]\[confirm graduate basic information], and then respond the “Graduate Departure questionnaire”.

Office of Alumni Service and Career Development (5064)

Return the gown and cap

Rental gowns and caps must be returned on the day of Graduation Commencement (6.7-6.8) at T1-2F, Teaching Building.

Also, the compensation shall be made at the above-mentioned locations if there is any loss or damage.

graduate association (1269)

Extracurricular Activity Section (5027)

Upload electronic theses

(For graduate students only)

  1. Upload your electronic theses at Chaoyang’s electronic theses and dissertations system (https://cloud.ncl.edu.tw/cyut/); the library will notify the review results by e-mail within 3 working days.
  2. When you receive the e-mail with the approval of review, please submit the thesis authorization letter signed by yourself (2 pieces in total, one for the National Library and one for the school), deliver them at the circulation desk on the 2nd Floor of the Library.

Acquisition and Cataloging Section, Office of Poding Memorial

Library and Information Services Upload theses (3173)

Submit Thesis and

Academic Research Ethics Education

Also provide 2 copies of your theses on paper without the University’s crest watermark and “Academic Research Ethics Education” to the Admissions Section.

Admissions Section, Office of Academic Affairs

4013-4019

  1. Other application forms regarding departure and important notice:

Item

Process

Active unit (ext.)

Sealing the photocopies of diploma in Chinese

Stamp “True to original”

Make the photocopies by yourself, then go to Admissions Section/Teaching and Learning Section of the Office of Academic Affairs with the original copy for affixing this stamp.

Admissions Section, Office of Academic Affairs

4013-4019

Documentation and Meeting Affairs Section of the Office of Secretariat 3733

Affix the University seal (NT$10/copy)

Make the photocopies by yourself ð Select “Seal the diploma photocopy” on the “Automated cashier” (Note) ð Apply for sealing at the Admissions Section / Teaching and Learning Section of the Office of Academic Affairs with the original copy, photocopies and payment receipt ðAffix the University seal at the Documentation and Meeting Affairs Section of the Office of Secretariat on 3st Floor(A-302), Administration Bldg.

Apply for diploma in English

Documents required: application form, photocopy of passport and I.D. card, fee of NT$100.

Time to collect:Diploma in English will be issued together with diploma in Chinese, if applied for in advance.

Admissions Section, Office of Academic Affairs

4013-4019

Apply for

transcript in Chinese

1 copy accompanies the diploma. For additional copies, apply for and collect with the “Automated cashier” (Note) by selecting “Transcript” (NT$10 per copy).

E-mail account

1.In response to both Microsoft and Google limiting the resources of the education version policy, Office 365 and Google cloud resources after graduation will be retained for 1 year and then deleted, please download the backup during the period

Information Application Section,

Office of

Poding Memorial Library and Information Services

3092

2.During the retention period after graduation

use a personal account s10xxxxxx@o365.cyut.edu.tw Sign in at https://www.office.com .

use a personal account s10xxxxxx@gm.cyut.edu.tw Sign in at https://www.google.com .

Please refer to the website of the Office of Poding Memorial Library and Information Services ->Office365 for related usage instructions

Graduates

apply for

 “Alumnus card”

After graduation, you will be able to enter the school library with the certificate to enjoy book borrowing services and promotion and education department course discounts, and membership gifts will be given to you when you join the

membership. You can go to the Office of Alumni Service and Career Development → Alumni Services of the Alumni Services Section → Join the General Alumni Association link form to check the membership instructions, and fill out the membership application online, or go to the Alumni Service Section. Required. Location: A-409, 4th Floor Administration Building.

Alumni Service Section

5504

(Note): Feel free to use the Full Function Transcript Printing and Payment Service System located at the service counter in 1F Admin Building, Management Building and the dormitory building, Information Station in the 2F Admin Building, and lobby of Teaching Building.

For details of above-listed information, visit the Office of Academic Affairs webpage on https://acad.cyut.edu.tw/

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