Chaoyang University of Technology

Important notice on first semester of the 2025-2026 Academic Year Graduate departure procedure

1. Time for processing departure by graduates:

From (Wed.) Dec. 24, 2025 on, check and complete the controlled steps on

[ Student Information system ]\[ Graduates ]\[ School procedures ].

2. Major steps of departure:

(一)“Confirm basic information” and “Respond the Departure questionnaire”

Complete the below processes at any time not later than Jan. 28, 2026 (Wed.):

Check your basic information on [ Student Information System]\[Graduates]\[Graduates] to confirm graduate basic information, and then respond the “Graduate Departure questionnaire”.

(二) Return the gown and cap：

If you have rented an academic gown and are graduating early, please return it on the day of the second semester graduation ceremony. Failure to return it by the deadline will result in the forfeiture of your deposit.

(三) Upload electronic theses(For graduate students only)

1. Upload your electronic theses at Chaoyang’s Electronic Theses and Dissertations System (https://cloud.ncl.edu.tw/cyut/); the library will notify the review results by E-Mail within 3 working days.

2. When you receive the E-Mail with the approval of review, please submit the thesis authorization letter signed by yourself (2 pieces in total, one for the National Library and one for the school), deliver them at the circulation desk on the 2nd Floor of the Library.

(四) Submit Thesis and Academic Research Ethics Education：

Also provide 2 copies of your theses on paper without the University’s crest watermark and “Academic Research Ethics Education” to the Admissions Section.

3. Collect Diploma:

(一) Our school's annual holiday period: Feb. 5 to Feb. 22, 2026，Please do not come to the school to collect your Diploma.

(二) Undergraduate─Before Jan. 29 to Mar. 13 : Take your [Student card or Personal documents] collect at the Department Office.

(三) Graduate─Please submit your paper thesis (and “Academic Research Ethics Education”) and collect your degree certificate at the Admissions Section.

(四) From Mar. 16 on：Those who have not yet claimed

Day Division students─Admissions Section, Office of Academic Affairs (2nd Floor, Administration Building; ext. 4013-4020)

(五) Digital degree certificate collection process (mid March)：After receiving the paper degree certificate.The school is expected to issue the digital degree certificate application form by email to s110xxxxx@o365.cyut.edu.tw in mid March, please be sure to pay attention to the email and download and keep the [Digital Degree Certificate] by yourself.

◎Before leaving school, students must change their student ID cards to registered cards on the EasyCard Corporation website; once students leave school, the school will no longer process lost card reports or refunds.

※The certificate graduation threshold must be passed and the certification must be completed to be considered passed before the start of the semester in Feb. 26, 2026. Those who fail to pass must continue to register for extension students in the first semester of the academic year. After the end of the semester

(That is, you will not be able to receive your degree certificate until June 2026).

1.Department Certificate: For graduation requirements, the original department certificate and certificate must be sent to the department office for certification.

2.Foreign Language Certificate: Students enrolled before the 2018 academic year (excluding Department of Applied English) must log in to the Student Information System for foreign language certificate and fill in the language center online form to complete the certification before Feb. 4, 2026 or from Feb. 23 to 26, 2026 to complete the certification process.

4. Other application forms regarding departure and important notice:

 (一) Sealing the photocopies of diploma in Chinese

1.Stamp “True to original” Make the photocopies by yourself, then go to Admissions Section of Academic Affairs with the original copy for affixing this stamp.

2.Affix the University seal (NT$10/copy) Make the photocopies by yourself →Select “Seal the diploma photocopy” on the “Automated cashier”(Note) →Apply for sealing at the Admissions Section of Academic Affairs with the original copy, photocopies and payment receipt →Affix the University seal at the Documentation and Meeting Affairs Section of the Office of Secretariat on 3 Floor(A-302), Administration Bldg.

(二) Apply for Diploma in English

1.Documents required: application form, photocopy of passport and I.D. card, fee of NT$100.

2.Time to collect: Diploma in English will be issued together with diploma in Chinese, if applied for in advance.

(三) Apply for Transcript

1 copy (in Chinese) accompanies the diploma. For additional copies, apply for and collect with the “Automated cashier” by selecting “Transcript” (in Chinese NT$10 per copy, in English NT$20 per copy) .

※Please note that after passing the " Examination of qualification for graduation " procedure step, the Transcript must include your degree and graduation date.

(Note) Full Function Transcript Printing and Payment Service System located at the service counter in 1F Admin Building, Management Building and the dormitory building.

Information Station in the 2F Admin Building, and lobby of Teaching Building.

(四) E-mail account

1.In response to both Microsoft and Google limiting the resources of the education version policy, Office 365 and Google cloud resources after graduation will be retained for 1 year and then deleted, please download the backup during the period

2.During the retention period after graduation

use a personal account s10xxxxxx@o365.cyut.edu.tw Sign in at https://www.office.com .

use a personal account s10xxxxxx@gm.cyut.edu.tw Sign in at https://www.google.com .

Please refer to the website of the Office of Poding Memorial Library and Information Services →Office365 for related usage instructions

(五) Graduates apply for “Alumnus card”

After graduation, you will be able to enter the school library with the certificate to enjoy book borrowing services and promotion and education department course discounts, and membership gifts will be given to you when you join the membership. You can go to the Office of Alumni Service and Career Development → Alumni Services of the Alumni Services Section → Join the General Alumni Association link form to check the membership instructions, and fill out the membership application online, or go to the Alumni Service Section. Required. Location: A-409, 4 Floor Administration Building.